Michelle Ray

Business and Leadership Keynote Speaker

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overcoming adversity

Eight steps to communicating Change

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Using Caring Communication when dealing with Change:  

During the past few months, a trend has emerged regarding the information clients are requesting that I cover during my presentations and workshops. Almost always, the topics of workplace communication and managing change come up during the pre-event conference calls. Therefore, it is no surprise that these two subjects are inexorably linked. We cannot effectively manage change without communication and if we don’t communicate effectively, we experience frustration and resistance to change. There are a myriad of change realities that organizations and individuals are trying to grasp.  How do you confidently communicate change? For organizations, the biggest concerns relate to greater transparency, compliance, accountability, cut-backs and budget constraints. How do organizations communicate these issues without inciting fear and negativity? Unfortunately, blunders occur because change is communicated hurriedly; without careful consideration, thought or care.

At the heart of it all is that people and organizations as a whole are trying to achieve one thing: Buy-in. The question is: “how do I get people to buy into the change process?”  The most important and often neglected fact is that the responsibility for any communication always lies with the SENDER. It does not matter whether communication is face-to-face, email or telephone. It is not the receiver’s job to try and decipher meaning. The sender needs to be clear and adapt the delivery of their message based on the receiver’s preference and style. In order to masterfully communicate change, as the sender and initiator of the communication, the key is in knowing how to deliver the news with sensitivity. The old adage “before I care how much you know, I need to know how much you care” must be recognized in the sequence of communicating change. Emotions first. Logic second.  Here are the steps, in order:

  1. Recognize that change is an emotional experience
  2. Address the receiver’s fears
  3. Tell the recipient/s how the change will benefit THEM
  4. Show them at least one greater benefit of the change that makes sense to them, versus the maintaining the status quo
  5. Ask for input and actively listen to responses
  6. Tell the recipient/s how the change will benefit the organization
  7. Involve the recipient/s in the change process
  8. Celebrate the accomplishment of moving through the change as a team

If you follow these eight steps, plan your delivery and sincerely take the time to think about how the receiver will interpret your news regarding change, the likelihood of a negative reaction will be significantly diminished. Remember, you have already established a reputation based on your current repertoire of communication skills. When you alter your style, people are often suspicious and may doubt your new approach. It takes time to build credibility as a great communicator.

Photo: Time For Change by Salvatore Vuono

Are you happy at work?

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There is no greater waste of energy than getting up in the morning and hating where we spend most of our day.

If we aren’t enjoying our work, chances are that we aren’t much fun to be around.  On the other hand, when we feel inspired at work, we make a difference to our co-workers and those closest to us. Our clients also benefit when we are happy and customer service levels improve dramatically when we feel more connected to our work.

Despite the prevailing pessimism regarding the economy, the 5th-annual Labor Happiness Index commissioned by Snagajob in the U.S. (hourly job specialists with the world’s largest community of hourly workers) recently released some interesting findings on the subject. Although the economy remains a key issue in for workers, these macro-concerns are not preventing individual job happiness. Roughly six in 10 working Americans say they are happy in their current jobs, relatively unchanged in the past three years. The Snagajob survey is showing some consistency in the key contributors to workers’ happiness. Over the past three years — since this particular data has been collected — the top drivers of workplace happiness have been personal satisfaction the job provides (27% this year), feeling fortunate to have a job at all (26%) and the job being a good fit for the worker’s lifestyle (19%). Meanwhile, only 15 percent of workers say that their paycheck is the No. 1 factor that defines their job happiness.

“One message to workers and employers is that the paycheck isn’t everything,” CEO Shawn Boyer said. “While we all want to be compensated fairly for our hard work, most people won’t be truly happy unless they are deriving a sense of pleasure from what they are doing and from what they are contributing to.”

If you are miserable in your job and still feel you aren’t ready to make a job change, or financially you cannot envisage taking the risk right now, realize that you could ultimately pay the highest price in terms of the physiological, psychological and emotional consequences to your well-being.

Even though you are consciously aware of your goals and desire to create change for yourself, recognize that there is a part of the brain that automatically reverts to a fear-based, negative response unconsciously.

Consider athletes who train for the Olympics or World Championship events. They do not allow themselves the luxury of a negative thought during their preparation. Instead, they use visualization to literally create a winning state of mind.  The mental preparedness is equally as important as the physical aspect of their training. Therefore, with discipline, repetition and practice, you can begin to alter the pattern of your thinking in order override the “pre-programmed” response mechanism.

 

 

Flexing your resiliency muscle

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When you search the word “resiliency” on Google, you will see over 5, 500,000 results. What a fascinating statistic for a word that encapsulates an essential character trait that lies at the core of every individual. What makes a person resilient? Can resiliency be taught or are some people better able to rebound from adversity than others? There is certainly a “buzz” around the term in business as well…given the volatility of the economy. What about the roller coaster ride of the stock market that many of us are reluctantly enduring, even though the nausea has us reaching out for the airsickness bag on a regular basis? Why do we choose to stick it out? Is it due to the fact that we are enjoying the ride? I don’t think so.  Or, perhaps it is because we identify with this premise: We are eternally optimistic about the future because we possess an inner- knowing based on our past risk-taking experiences that ultimately, the economy will prevail and the peaks and valleys are part of the journey. This is more than practicing blind faith.  Rather, by viewing current circumstances in these terms, we are demonstrating an understanding of what it means to employ resiliency as a habit.

Our professional and personal lives are inexorably linked.  We have learned that adversity is a natural part of every aspect of our lives. We know that although there are times when the discomfort is almost too much to bear, the alternative option of panic would place us in an anxiety-prone state; yielding results that could be far worse. Resiliency is the cornerstone of our emotional and psychological survival in challenging times. We often underestimate our ability to rise above extremely difficult situations.

For example, at a recent meeting of the American Psychological Association, the question of resiliency in relation to aftermath of the terrorist attacks on September 11, 2001 was on the agenda. Although there was general agreement regarding the psychological magnitude immediately following the event, there were differences in opinion regarding the long-term impact. One psychologist commented as follows:  “I think we are wired to deal with trauma…It’s not only in the person. There’s lots of other factors that determine whether (a person will) be resilient or not…Part of it has to do with who they are, their circumstances, the resources at their disposal, their own trauma histories. They’re less resilient if they have health problems or a history of traumatic reactions, or lack economic resources.”

In order to rise above current challenges,  we need to focus on developing a mindset of managing rather than coping . Getting a grip, is hardly a proactive approach! Yet, it is a business and life strategy that many individuals and organizations adopt in order to deal with adversity as well as uncertainty.  Rather, the solution lies in the willingness to dig deep and gain strength from past experiences. We can overcome seemingly  impossible challenges in the present by drawing upon our own inner resources.  Ask yourself: “How do I perceive the enormity of my current challenge?”  When faced with a particular conundrum that feels overwhelming, reflect on a different time in your life when you felt similar angst and were able to triumph over the situation. As a result, you will prove to yourself that your resiliency muscle can be exercised anytime. All that is needed now is for you to flex it!