Michelle Ray

Business and Leadership Keynote Speaker

Call Now: 1-877-773-2561
Book Michelle

employee engagement

How to tell people at work what you really think of them

by

Act One Scene One:  Learning a brand new way of implementing: “Don’t get mad, get even.”

During a recent training session regarding workplace relationships, I asked attendees to think of a time when a co-worker, client or manager’s words left them absolutely speechless.  Shock waves filled the room as participants willingly shared their stories. One example in particular threw everyone for a loop. As one of the attendees revealed the details of an encounter with a VP, the workshop discussion quickly heated up as people chimed in with their best comebacks. The collective “you have got to be kidding” sentiment made me think about the importance of knowing how to respond professionally to a disparaging remark in order to keep one’s credibility and composure, as well managing as the ramifications of unpleasant business interactions spiralling out of control.

What were the words that left everyone aghast? [Read more…] about How to tell people at work what you really think of them

Seven deadly mistakes that destroy employee motivation

by

Originally published in the Globe and Mail Leadership Lab Column

Don is the CEO of a family run business. His entrepreneurial roots span three generations and he is fiercely proud of his lineage . When “the good times” recently came to a grinding halt and the business headed into a rapid decline, a foreboding cloud of doom overtook a once, happy thriving workplace. With seventy employees on his payroll and a shrinking customer base, Don’s anxiety skyrocketed with each passing day. No one was immune from Don’s tongue-lashing as he grappled to manage his emotions and prevent his business from collapsing. [Read more…] about Seven deadly mistakes that destroy employee motivation

The “Wow” Factor…Brought to you by the U.S. Post Office

by

Cynics may say that you would never expect a public servant to give outrageously good customer service. So let me prove you wrong. Ross, who works at the USPS located in Point Roberts, WA provided incredible service…so good that he puts many corporate retailers to shame.

Despite the fact that Canada Post has an outlet across the street from my house, I deliberately drove 45 minutes to the nearest U.S. border to mail my packages bound for multiple destinations across the United States. You may be asking “why”? Well, from past experiences I can tell you that not only are the savings enormous, the service that I have received at my Post Office across the border is second to none.

Last Friday, Ross delivered a customer service experience that I will never forget. As I placed my packages on the counter and waited for Ross to carefully weigh each envelope, he asked the game-changing question: “Can I offer you the “WOW” factor?” [Read more…] about The “Wow” Factor…Brought to you by the U.S. Post Office

When Customers Walk – The Business Consequences of Disengagement

by

After a seventeen hour journey from Australia to Canada, plus forty-five frustrating minutes talking to airline staff about a pair of prescription glasses that were left on board, our friends left Vancouver International Airport knowing that the chances of anyone caring enough to resolve their concern was almost zero. A young woman who listened to their plight while repeatedly attempting not to yawn informed them that if found, the glasses would be taken to the appropriate location for lost articles. She scribbled down the company’s website name and told them to fill out the on-line form for lost and found articles. It was time to go on her break and there was nothing else she could do. The fact that their airplane was still at the gate, and the fact that the “at your service” agent could have easily communicated with airline’s ground staff to check for the glasses seemed all too difficult.

This scenario is not merely an example of poor customer service. It demonstrates something much deeper…a problem that is reaching endemic proportions in many workplaces of every description: Skyrocketing levels of employee disengagement. The results of a new Aon Hewitt study, reported in HRM Online, found 47% of workers are disengaged from their work – the lowest employee engagement levels in North America in five years.

Healthy levels of workplace engagement indicate discretionary effort, i.e. wanting to do, rather than having to do a job. HRM online also noted that “the drops in areas such as diversity, customer experience and leadership lead to an overall decrease in how employees felt about their overall work experience.” In the case of my friend’s lost pair of glasses, she encountered an individual who was not only unwilling to ask another colleague at the gate about the status of the glasses in that moment, but gave no thought to the bigger picture regarding the future buying decisions of an unhappy customer in her highly competitive industry.

Workplace cultures, together with employees’ perceptions of their role in the grand scheme of impacting the bottom line are key indicators of engagement. A recently published report entitled: The impact of the new long-term employee…Dealing with the Increasingly Shorter Definition of “a Long Time with the Company” defined engagement as: “the degree to which employees are psychologically invested in your organization and motivated to contribute to its success.”

The above definition ought to become the new benchmark for assessing the entire spectrum of organizational effectiveness. Employers of any size and industry that continue to ignore the significance of their staff remaining disengaged do so at their own peril. Unfortunately, the front line is not the only cohort who is psychologically “checking out” on the job. Management are also disconnecting for a host of reasons that include pressures to achieve higher performance and productivity with reduced staffing levels, limited resources, and increased workloads. As a result of being pulled in divergent directions, they are compromising their own abilities to lead, inspire, and motivate in order to meet or exceed senior leadership’s expectations.

Sadly, the story of my friend’s lost pair of glasses continued on a downward spiral. Email communications with supervisors and managers proved futile, as it became evident that their apologetic responses were obligatory rather than empathetic. At no time did my friend get a sense that there was a genuine desire to resolve her concern, from the top down.

When individuals at every level of an organization lose sight of the “how” and “why” of their job function, the disengagement cycle continues to build, job satisfaction wanes, client service is affected and opportunities for business growth are lost. As a leader, are you personally setting the example for your team to be highly engaged? Is your customer service a reflection of a team doing what they do because they have to or want to? Disengagement is not only evident within your internal operations; it is also evident to your customers who may ultimately experience its consequences and take their business elsewhere.

 

Entrepreneur or Intrapreneur…Is it an either/or question?

by

During an afternoon break at a conference, a participant who had just attended my breakout session on building collaborative workplace relationships approached me to discuss his dilemma regarding whether he should stay with his company or start his own business. He spoke candidly about his managers, colleagues as well as his future employment path, and whether he was ready to take the plunge and venture out on his own. I admired his honesty and appreciated the challenge he faced in terms of making a decision. Based on our conversation, I got the impression that he really enjoyed his work and had great camaraderie with his managers and peers, but wasn’t as enthused about the prospect of being his own boss and running his own company. It is a fascinating quandary that many of us face. I began to ponder whether this needed to be an either/or question?

Being an intrepreneur is defined as follows:

in-tra-pre-neur (In¹tre-pre-nur) n. A person within a large corporation who takes direct responsibility for turning an idea into a profitable finished product through assertive risk-taking and innovation [intra(corporate) + (ENTRE)PRENEUR.] -inftrapre-nouri-al adj. -intra-pre-neuri-al-ism n. -in’trapre-neuri-al-ly adv.

Consider the success story of  Dutch-owned Optiver Asia-Pacific, an algorithmic trading company that was just named Australia’s best place to work. CEO Paul Hilgers says the company has a genuine open door policy and a philosophy that working with “brilliant minds attracts brilliant minds”. Hilgers says: “A brilliant mind isn’t only skill-based. We really want to know who we are hiring and we want to make sure that people know us before they decide to work for us.”  The 2013 study to determine best workplaces was made up 179 competing organizations and their 25,905 employees nationally.

Entrepreneurial skills are highly sought-after by companies that support an innovative culture. If you are an individual who can identify a huge need for ground-breaking approaches regarding any aspect of your  organization’s operations, you could be handsomely rewarded for speaking up and sharing your ideas. Being the catalyst of creativity and change is a very rewarding experience, in terms of career satisfaction and financial compensation. Here are three core concepts to keep in mind:

 1. You CAN make a difference in your workplace

Passion for your work , together with a proactive mindset will always be desirable attributes. When you believe that your initiatives can positively impact your workplace, be assured that people will listen. Especially when your ideas can benefit your customers and the bottom line. Learn to present your recommendations from the vantage point of your leaders. When you demonstrate an understanding of the business from their perspective, you will be in a great position to have their undivided attention.

 2. Build alliances with like-minded people

Surrounding yourself with naysayers is a sure fire way to zap your enthusiasm. On the other hand, seeking out individuals who support your solutions-based way of thinking will energize you as you pursue your plans. Entrepreneurs make a point of aligning themselves with others who can challenge their ideas in a positive manner. Start your own internal mastermind group. When your personal values regarding success, creativity and originality are in sync with those who think and act similarly, you will find opportunities to grow your career path.

 3. Recognize and create opportunities within your organization

There is a difference between critiquing and criticizing…whether it is a system, internal process or someone else’s idea that can be improved upon. You create opportunities to rise through the ranks by demonstrating a willingness to take the initiative and express your ideas for change in proactive manner. When you demonstrate your expertise and innovative ideas in a particular area or job-function, you are carving out your own, entrepreneur/intrapreneaur opportunity.

Drama in the workplace: Are you ready and willing to end it now?

by

Understanding and managing drama in the workplace is a concern shared by leaders and individuals alike. Not only is it emotionally draining, the cost and consequences cannot be understated. In fact, one of the key reasons for soaring levels of workplace disengagement links directly to the existence of dysfunctional workplace relationships.

Drama occurs because we are emotional beings. We have a desire for self-expression and unfortunately, due to stress and overwhelm, we all have the capacity to display the worst version of ourselves from time to time. However, some of our colleagues and managers not only HAVE problems, they ARE problems. And many of them don’t realize the effect of their theatrics and emotional outbursts because they are operating in a state of oblivion…constantly reacting to workplace pressures, personality triggers or stressors that are occurring in their personal and professional lives, with little awareness of the impact of such behaviours on a larger scale.

The big questions that demands answers are these: Why does drama persist and why does it escalate? Here are five explanations:

1. At a very basic level, many people actual enjoy the show…either as a participant or a spectator. After all, life would be pretty dull and work would be very boring if there were no drama; nothing to gossip about? Let’s be honest, many of us willingly contribute to the juiciness of a good story by partaking in the gossip in the first place, even if we don’t spread it ourselves.

2. Drama also manifests on a regular basis because accountability isn’t taught or understood. It is often easier to blame others and share in the misery rather than accept responsibility, even if we do not know all the facts. Pointing the finger in the other direction requires very little effort.

3. Leaders don’t want to, or don’t know how to deal with it. This is one of the most common workplace demotivators. Sadly, a lack of action builds resentment amongst those who desperately want their leadership to deal with these people issues. As a result, those who once felt engaged and happy will slowly but surely find that the dysfunctional atmosphere taking a toll on their level of performance and satisfaction.

4. Organizations may invest in core technical skills or training, however the interpersonal skills that are essential when it comes to managing drama and conflict are lacking. Practicing outstanding communication skills in the face of such challenges can make the world of difference, not only to one’s peace of mind, but to the organization’s bottom line. When people feel disengaged and disconnected, when they do not feel inclined to express their concerns, absenteeism increases, turnover escalates and business declines as a result.

5. High morale is a low priority. At all levels, everyone feels the increasing pressure of managing their daily workload. As a result, paying attention to the human element slowly becomes neglected. Yet, this is precisely the issue that necessitates the greatest consideration. In addition, it is fascinating to note this is the one area that is within an organization’s control: the atmosphere within its own walls.

Based in Vancouver, Canada, Michelle Ray is a leadership expert who helps individuals and organizations succeed and take the lead. Her keynote presentation and workshop: No More Drama! How to Build High Engagement, High Morale and a Happier Workplace will be offered as a one-hour, complimentary webinar on June 27.

Leadership isn’t a job- it’s a state of mind

by

Leadership Isn’t A Job, It’s A State Of Mind

The Globe and Mail speaks to leadership expert, Michelle Ray,  about her new book, Lead Yourself First:

Have you ever used a word so often that it has lost all meaning? Leadership has turned into one of those words for me. Even asking, “What does leadership mean to you?” sounds like a pompous question thrown into an awkward team-building session. A quick poke around the Internet would lead most to believe that leadership remains inextricably tied to the likes of Steve Jobs or Sheryl Sandberg. Women and men both have it, so it seems, but it manifests differently.

So I’ve decided to wipe the slate clean and start from scratch to re-examine this elusive word that remains a constant in business jargon. The first hint of insight came from a candid book called Lead Yourself First, by Vancouver-based leadership expert Michelle Ray. Leadership is a mindset, not a title, according to Ms. Ray. It has everything to do with values and little to do with corporate climbing.

Despite the book’s cover image of a business woman donning boxing gloves (which led me to believe this would be yet another management book telling women to fight their way to the top), Ms. Ray preaches introspection. She shares her war stories about turning into a corporate slave, dealing with charismatic managers who fall short on their promises, and being subjected to a screaming boss that followed her inside the washroom to continue yelling, while she cowered in a stall. I simultaneously laughed and cringed.

But what do these tales from the trenches have to do with leadership? If you argue that leadership is a way of thinking, rather than a job description, the word begins to take shape. “My premise is for everyone to view leadership as a state of mind rather than a job title. Especially in these times, it’s incumbent of all of us to see ourselves as leaders of our lives,” Ms. Ray suggested. Leadership means knowing your own values and being able to translate that into a vision for yourself and others. Think of it as navigating a ship: There could be a hundred people on board or you might be alone but the main task is the same – how do you chart its course and keep it from sinking?

Rather than glean inspiration from the CEOs of Fortune 500 companies, Ms. Ray draws examples from more relatable people, such as Stan, a security guard at the Regina airport. Stan shared his story about losing his son to suicide, then his job and marriage. Despite this, he set a course to pull his life together, perform well at his role and have a positive impact on those around him. He demonstrated strong personal leadership skills by recognizing the importance of character, but he wasn’t a traditional leader. “A leader is someone who is clear about their values and applies them on a regular basis. In other words, having values and living by one’s values are two distinctive propositions,” said Ms. Ray, adding that leadership doesn’t have to be about moving up the management ladder, or even being in the workplace.

The idea that leadership connotes a characteristic rather than a skill seems to resonate. I asked Carrie Kirkman, president of Ontario-based apparel maker Jones Group Canada, to describe the essence of her leadership, which she distilled to one word: courage. “I’ve never been fearful in any job that I’ve had. If I believe something, I am like a dog with a bone,” Ms. Kirkman said. She recalls a point in a previous role, as the general merchandise manager of the women’s apparel business at HBC. When the company was sold in 2008, she believed the move gave the company a window of opportunity to signal a change to the marketplace and demonstrate how the company could evolve. Some of the company’s leadership was skeptical but Ms. Kirkman stood her ground, believing that the ability to have independent thought and vision within a large corporation made her stand out from the crowd.

That gift of influence is a key component of leadership, according to Cindy Novak, president of Toronto-based Communication Leadership Network, which provides training to build leaders and their teams. “Managers direct or tell people what needs to be done while leaders achieve outcomes by influencing others to work to achieve a common goal,” said Ms. Novak, who believes leaders accomplish this through a combination of strong communication skills and the ability to effectively relate to others. “The bottom line is that leadership requires a different set of competencies than being a great manager,” she said. Settling on the definition of leadership is a tough riddle to crack. What is missing, Ms. Ray said, is the idea of taking charge of yourself. “A title on a business card or a placard on a desk or door does not automatically make someone a leader,” she said. “It may give the impression of self-importance and achievement, however, the title alone is not enough.”

By Leah Eichler/The Globe and Mail/May 3, 2013

Wanted! Authenticity and honesty in the hiring process

by


“If you want to ruin the truth, stretch it. ~Author Unknown”

Dimensions International’s (DDI) latest global research on hiring trends has yielded some fascinating results. The study, titled “Global Selection Forecast 2012”, including responses from more than 250 staffing directors and 2,000 new hires from 28 countries, was conducted in partnership with Oracle.

In a Globe & Mail article published late last month, Scott Erker, senior vice-president for DDI’s selection solutions and the study’s co-author, said in a release: “There is a great paradox in that both unemployment and the number of open positions hover at uncomfortably high levels – and simultaneously, organizations and candidates are shaky about the decisions they made in staffing and accepting roles this year.”

The issue of accountability on all sides is the question. Employers need to be clear about their recruitment needs and communicate their objectives up front. Otherwise, everyone loses. The new hirer takes on the position without knowing all the requirements and the employer scrambles to communicate them after the fact. Or worse, businesses find themselves going through the expensive proposition of re-hiring.

In addition, the research also revealed that that only 51 per cent of new hires are confident in their decision to accept a new job, often because the hiring process doesn’t paint a true picture of the work, the department and the company.

The interviewer needs to be completely comfortable in their role, asking the right questions while digging deep to ensure that the candidate is most suitable for the position. Unfortunately, the study found that less than 30 per cent of staffing directors felt satisfied with their interviewer-training program.

Who is speaking up and who is taking the lead? Without owning their respective truths, individuals and organizations will pay an emotional and financial price. Whether it is the interviewer who doesn’t know how to ask the right questions, or an organization that does not prepare management for the critical recruitment phase by equipping everyone an accurate description of the “big picture”, or the he employee who regrets taking a position in a tight economy in order to get by, the lack of accountability begins with authenticity and honesty on all sides.

 

Photo credit: “Businessman Handshake” by twobee

Taking the lead with your multigenerational workplace

by

Taking the lead with your multigenerational workplace…Alberta’s Best Workplaces

Categorizing, generalizing and stereotyping are the most common reactions to working within a diverse, multigenerational environment. In many organizations, there is rarely a day that goes by without co-workers and managers hearing a disparaging comment about the values and attitudes of different generations, despite the fact that companies are investing heavily in educating leaders and teams at every level to develop collaborative relationships. The enlightened ones recognize that their future depends on creating an atmosphere where everyone, regardless of age or background, feels motivated to stay, contribute and enjoy their workplace.

As part of my preparation for my keynote presentation at the 5th annual “Best Places To Work in Alberta” event, held by my client, Alberta Venture, I interviewed several companies that are doing things right when it comes to leading the generations.  Many companies throughout the province participated in a rigorous application process to be judged in twelve different categories of excellence including: “Best workplace for health & safety”, “best workplace for diversity”, “best workplace for training and development”, “best workplace for perks and incentives”, best workplace for benefits”, “best workplace for working parents”, “best workplace for the millennial generation” and best workplace for volunteerism & community involvement”, just to name a few!

The common denominator in terms of the success of these companies can be summed up in one word: Flexibility. For example, these leaders understand that they cannot adopt a cookie-cutter approach to benefits and recognition programs. They have embraced a retention philosophy that minimizes turnover by offering individual employees personalized remuneration and health benefits packages. When it comes to adopting personalized incentive programs, whether they take the form of tangible benefits or work-from-home arrangements, one finalist described their leadership approach this way: “No is not our first answer”.

One VP in the financial service sector explained that employees can choose how to allocate some of their benefits by taking out gym memberships, purchasing sporting equipment, or claiming a significant portion of their benefits for massage or chiropractic services, while maintaining basic coverage for dental and prescription medication. This applies to more than 1,000 staff. The payoff? Higher levels of engagement, customer service and job satisfaction.

Their benefits also extend to their own products. For example, all employees receive a deposit bonus into their savings accounts at 1.5% above posted rates. Spouses receive the same benefits even if they aren’t working for the company.  In addition, staff can secure mortgages at a preferred rate; realizing significant savings over the long term. Financial benefits also apply to retirement savings, matching RRSP contributions as well as a formal dinner upon retirement with $1,000 cash recognition for service to the organization.

Another leader of a large engineering software company stated that flexible work schedules have resulted in increased productivity because employees know that they are trusted. Their firm takes work-life balance seriously and recognizes the priorities associated with family responsibilities. Their culture and solid client relationships are a reflection of putting these values into action. This year their company is vying for the best workplace in the “working parents” category. With over 60% of employees under the age of 40, they know that their business model can allow for staff to work from home, telecommute or take extended leave of absence during the quieter, summer months. Most importantly, the founders of the business believe in putting values into action. Therefore, all employees appreciate the fact that a company that accommodates personal demands outside of the workplace rewards their professional attitude and hard work.

In the category of “best workplace for the millennial generation”, competition was fierce.  These companies recognize that ongoing labour shortages as a result of on-going baby boomer retirements means that they need to keep their pipeline filled with younger employees and future leaders.

Encouraging innovation and educational learning experiences is an integral part of the philosophy of the award contenders in this category. They are consistently ahead of the game when it comes to maintaining a presence at recruitment fairs; building relationships with pre and post secondary educational institutions, encouraging the use of social media in the workplace (as well as for recruitment purposes) rewarding employees with a finder’s fee regarding peer hiring, frequent off-site brainstorming retreats to build teamwork and foster creativity, “bring your parents to work days”…the list is endless.

To effectively take the lead with your multigenerational workplace, the finalists are succeeding primarily due to the fact that their leadership; from the owners to the executive level, are supportive of every initiative. They realize that in order to maintain talent and build their future leaders, creating and sustaining the type of workplace atmosphere where people can simultaneously excel, learn and have fun means walking the talk. There is no doubt that the new generation of employees will consistently seek out workplaces of choice. When your organization stands out from the crowd with a “best place to work” designation, it makes the entire recruitment, engagement and retention that much easier.

Do you give credit to those who take the lead?

by

“It’s never crowded along the extra mile”…Poet unknown

This week, my new website went live. Invariably, there were glitches as the site moved from one hosting company to the other. Building a website is not my forte, however I have learned a lot about what happens behind the scenes from my web developer, Carrie  Haggerty.  Several months ago I decided that it was time to make changes regarding my website. Carrie, who has known me for almost three years, encouraged me to build this website in Word Press and was passionate when it came to helping me make the necessary changes. As this week drew closer and the launch day approached, I became aware of some of the potential technological hurdles that could arise. For example,  although I knew that it could take 2-48 hours for my new website to be visible, I did not know that there would be a delay in terms of where the website could be seen. Carrie knew that my new website was live, however she could not see it as her server wasn’t picking it up. No matter how many times she clicked “refresh” or cleared her “cookies”,  my new website would not show. During the early hours of the launch day, Carrie left her office and took it upon herself to find a location with an internet connection so she could upload critical files and index the website correctly. She barely slept because she knew that that there was a possibility of something going very wrong that could affect my wesbite and as a result, my business. Carrie went above and beyond to take the lead in order to ensure that my project succeeded. In fact, it would be more accurate to say “our project”.   Although many of us find frequently find ourselves at the mercy of technology at work, how often to we stop and say “thank you” to those who support us at work to make sure things go smoothly? We rely on the internet more than ever, therefore it times of high stress and change, having the right elements in place can mean everything. If you have people on your team who constantly go the extra mile to make you look good at the back end, acknowledgement of their efforts to take the lead on your behalf comes with the territory.